Town/Village Board Transparency Policy
for Community Board Appointments
Purpose
The purpose of this policy is to promote transparency, broaden community awareness, and encourage resident participation in local boards, commissions, and committees. This policy reflects the Town/Village Board’s commitment to openness, inclusion, and public trust, as expressed by residents during community conversations.
Scope
This policy applies to appointments to Town/Village boards, commissions, and committees where practicable and permitted by state law. It is intended to guide practice and does not alter or limit the legal appointment authority of the Mayor or the Board of Trustees.
Public Notice of Vacancies
When a vacancy is anticipated or occurs, and when time and operational needs permit, the Town/Village will make reasonable efforts to inform the community by:
- Posting notice of the vacancy on the Town/Village website
- Including vacancy information in Town/Village communications (e.g., newsletters, social media, or public postings)
- Making information available at the Town/Village Municipal Offices
Notices should include, when available:
- The name and purpose of the board or committee
- General expectations for service (term length and time commitment)
- Basic qualifications or eligibility requirements
- How interested residents can express interest
Expression of Interest
Residents interested in serving may express interest by contacting the Village Administrator, Clerk, or a member of the Town/Village Board. When appropriate, the Town/Village may invite interested residents to submit basic background or experience information to help inform appointment decisions.
Consideration of Appointments
In considering appointments, the Town/Village Board encourages attention to:
- Relevant experience or interest
- Commitment to public service
- Opportunities to bring diverse perspectives and new voices into village leadership
This policy does not require a formal application process and does not restrict informal outreach or consultation.
Flexibility
The Town/Village recognizes that circumstances vary. In cases where timing, quorum requirements, or operational needs require prompt action, appointments may proceed without advance notice. This policy is intended to guide transparency where practicable, not to delay essential Town/Village business.
Review
The Town/Village Board may periodically review this policy and adjust practices as needed to ensure it continues to serve the best interests of the community.
Approved by Resolution January 15, 2026